TPAM

Transfer Payment Administration Modernization

The Government of Ontario has published a new Transfer Payment Operational Policy (effective May 1, 2018) to accompany the Transfer Payment Accountability Directive.

Over the last few years, ONN’s Joint Funding Reform Forum contributed to its development through a consultation hosted by Treasury Board Secretariat and in many other ways.

ONN is pleased that the final operational policy includes:

  • Many features from the Open for Business report, which marked the start of ONN’s funding reform work
  • Principles that were co-designed with the sector are front and centre
  • Template agreements that provide some standardization across ministries and programs
  • Electronic forms and signatures that can be used, and there is a streamlined renewal process for ongoing agreements when no changes (terms and conditions, funding levels) are required from one term to the next
  • A common registration system that should prevent duplicate information requests if ministry staff can find what they need in the common system
  • Proportional oversight that means, for those who qualify, there is greater budget flexibility (ten per cent across budget lines, excluding administrative costs, within the same funding year/agreement) and reduced administrative burden through mechanisms such as the elimination of first-quarter reports.

However, we have noted that there are a number of critical gaps in the Operational Policy that will need to be addressed, including:

  • No guidance to ministries on minimum thresholds for indirect/administrative costs in funding agreements
  • Access to proportional oversight (i.e., reduced reporting requirements, budget flexibility, and streamlined agreement renewal) is guaranteed only for organizations with low-risk status who are delivering low-risk programs. It is discretionary for all others, including low-risk organizations offering medium-risk programs, for instance
  • There is no standardized risk assessment process across ministries to determine which organizations will be eligible for a reduced reporting burden.

ONN has expressed our concerns about the policy’s gaps and the amount of Ministry discretion. We are confident that this is a “first step” and that discussions will continue on elements of the policy that can be strengthened. We look forward to continuing to work with the Treasury Board Secretariat.

We encourage all nonprofits that receive provincial funding (including through provincial agencies, Local Health Integration Networks, and the Ontario Trillium Foundation) to become familiar with this directive and policy and discuss the implementation of this policy with their funders.